How to write a Thank You letter
by David Crays, TheCareerKing
Recruiters get asked this question a lot: “Do I need to send a thank you note?” The answer should always be “yes.” Which is then followed by the question, “By email or snail mail.” And this is where it gets interesting.
The short answer is you can do it either way. If you think they will fill the job in the next few days, then obviously by email or courier. If you have more time, then a personal note could be the ticket. Many writers, experts, disagree on which is the best method.
But all agree that a well-written thank you note is a must. This is how to write a thank you letter.
Dear Mr. Crays,
Thank you for taking the time to speak with me regarding the [Job Title] position at the [Hiring Company]. This sounds like a wonderful opportunity both in terms of the organization and the position. I have a lot to offer [Hiring Company] as [Job Title], but also in other areas as needed.
My [managerial, hands on] experience in this industry will complement the team in place. I am comfortable taking a lead on projects or operating in a support role and have an innate ability to know the difference between both styles.
I am very excited about the [role] and its responsibilities. At my last employer, [XYZ] I served as [title] responsible for [abc] and we worked on a project similar to [project] we discussed during our interview. While on that project, I learned [xyz] and think it will apply to this role.
[Hiring company] is a leader in [our field, our industry] and its position in the community unparalleled. I look forward to hearing back from you soon.
In this letter the writer is very appreciative, sums up the meeting, why he is interested and why he would be a good fit.
You should always send a letter like this so you can set yourself apart. It takes a little longer, may or not be read, probably won’t be acknowledged, but I guarantee you it will impress. And you will feel better about writing it.
Plus it will help you to prepare for your next interview with this company or the next one by making you summarize your strengths over and over again.
And maybe you will get the job!